DLC Nurse & Learn is an inclusion child care center for children of all abilities with classrooms for infants through 5-year olds, including VPK for 4-year olds. We also have after school programs for children up to 22 years of age.
The DLC Finance and Human Resources Director reports to the Executive Director and is a strategic partner, contributing to the overall success of the organization by effectively managing all budgeting, financial, medical billing and human resource aspects. This position is responsible for contract management, and the maintenance of administrative and financial records, as well as organization policies. This person will play a critical role in partnering with senior leadership in strategic decision making and operations as the organization continues to enhance its quality programming and build capacity.
Essential duties and responsibilities
Budgets, Financial Management and Reporting • Responsible for overall management of financial resources, assurance of fiscal integrity of programs and development and maintenance of budgetary processes, policies and procedures. • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash and prepare timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP). • Responsible for all bookkeeping functions including maintenance of the general ledger, accounts payable, accounts receivable, and all project/program and grants accounting. • Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team and Board up to date regarding the organization’s financial status. • Manage organizational cash flow and forecasting to ensure that cash flows are steady and support operational requirements. • Implement a robust financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to. • Update and implement all necessary business policies and accounting practices; improve the overall policy and procedure manual. • Ensure that all statutory requirements of the organization are met including nonprofit status. • Document and maintain complete and accurate supporting information for all financial transactions for multiple programs. • Reconcile bank accounts. • Assist with the preparation of budgets for funding and grant applications. • Project management accounting - Maintain financial and programmatic records for each project/program in a manner that facilitates management reports and provide accurate and timely reports on the financial activity of individual projects in accordance with contract agreements with funders. • Medicaid and Private Insurance eligibility verification, provider payment and billing for Medicaid and insurance-involved projects. • Coordinate and lead the annual audit process - Coordinate with external auditors and the finance committee of the Board. Human Resources/Payroll preparation and administration • Responsible for all payroll functions. • Process bi-weekly payroll including bank transfers to assure funding by applicable accounts. • Maintain employee attendance and leave records. • Negotiate and manage the employee insurance and benefits plans. • Process and submit payroll taxes and benefits remittances on time. • Update QuickBooks as needed with changes in tax rates, etc. • Further develop the organization’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting. • Ensure that recruiting and hiring processes are consistent and streamlined including orientation of employees regarding staff tools, policies and procedures. • Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc.) and all regulations on professional certification to ensure that the organization is compliant. • Respond to employee questions regarding payroll and benefits. • Prepare annual w2s and 1099s. Contract Management • Responsible for the oversight and management of the organization’s contract management process. • Collaborates with federal, state, city and/or community agencies, programs, providers or stakeholders to draft contracts as necessary to formalize working relationships. Provides effective oversight of deliverables and manages all contracts to ensure timely reporting and fiscal integrity. • Ensures that the Partnership functions within the guidelines of each contract and per federal, state and local statutes and that products/services delivered are consistent with the Partnership’s high standards. • Fulfills regular (weekly, monthly, quarterly and annual) reporting requirements of contracts including progress on contract deliverables (qualitative and quantitative), expenditure reports, invoicing, etc. • Drafts other documents as needed for effective contract management including renewals, updates, amendments, continuation applications, requests for funding carryover, etc. • Performs regular monitoring on subcontracts. • Ensures appropriate legal review of contracts an solicits external legal advice as required.
• Knowledge of generally accepted accounting principles • Knowledge of legislation and financial processes related to Nonprofits • Ability to translate financial concepts to—and to effectively collaborate with—programmatic and fundraising colleagues who do not necessarily have finance backgrounds • A track record in grants and/or contract management • Technology savvy with knowledge of QuickBooks accounting and reporting software. • Certification in medical billing and coding or at least three years in experience in medical billing and coding • Experience in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making • A multi-tasker with the ability to wear many hats in a fast-paced environment • Proficiency in the use of Information systems and computer programs: • Accounting (QuickBooks) • SAMIS • MS Office – Word, Publisher, Excel • MS Outlook – Email, calendar, etc. • Internet and web-based applications • Must be willing to work weekends and evenings, as needed. • Successful Completion of DCF background screening. • Uphold HIPPA regulations. • Must be able to lift at least 40 pounds, climb stairs and navigate through the building and classrooms; as well as travel between facilities. • Personal qualities of integrity, credibility, and dedication to the mission of the Organization • Building Relationships: Establish and maintain positive working relationships and work with a variety of internal and external stakeholders to prioritize, negotiate and achieve the goals of the organization. • Communicating Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. • Fostering Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness. • Organizing: Set priorities, develop task checklists and work schedules, monitor progress towards goals, and track details, data, information and activities. • Solving Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Education and Experience
• Minimum of a Bachelor’s Degree • At least 7-10 years of overall professional experience; ideally 6+ years of broad financial and human resources management experience • At least 5 years of strong leadership and supervisory experience • QuickBooks certified preferred • Certification in billing and coding preferred Submit resume and salary requirements to Heather.Corey@DLCNL.org.