Property Development Administrator

Posted May 19, 2020 Jacksonville, Florida


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Application Due Jun 19, 2020


Ability Housing’s vision is a society where housing is a right, not a privilege; and all individuals have safe, affordable housing in vibrant communities.  Our mission is to build strong communities where everyone has a home.  To achieve these, we develop and operate quality rental housing affordable to working families and persons with extremely limited incomes; administer rental assistance to help chronically homeless households access market housing; and partner with area service organizations to ensure residents have the supports they require to maintain their housing and increase their independent living skills.
Reporting to the Director of Property Development, the Property Development Administrator is responsible for providing both high-level and detailed administrative oversight of all aspects of property development; developing and maintaining strong, professional relationships with funders, development team members, and other partners; and maintaining accurate records of property development activities.

Essential duties and responsibilities

The Administrator is responsible for the overall efficient administration of Ability Housing’s property development operations and is responsible to: AFFORDABLE HOUSING • Develop and maintain working knowledge of city, county, state and national policies and activities related to affordable housing development • Develop and maintain working knowledge of low-income housing tax credit program; state, county and federal funding sources; and related timelines and funding application requirements • Develop and maintain working knowledge of land use and zoning processes • Maintain continuous lines of communication, keeping Director and other team members informed of critical issues • Develop and maintain strong, professional relationships with peers at funders, municipalities, and other partners PROPERTY DEVELOPMENT • Administer efficient pre-development phase to submit funding applications according to funder guidelines and deadlines; including: document site control negotiations, monitor applicable deadlines related to agreements and potential funding sources, contract third party reports, obtain required approvals – both internal and external, and other requirements • Complete accurate and compelling applications for financing; submit per funder instructions • Ensure projects complete underwriting and close in an efficient and timely manner; providing all required information and materials promptly and accurately; ensuring funding guidelines and deadlines are adhered to • When applicable, determine relocation requirements; develop and administer plan • Administer draw requests, ensure draws are accurate and submitted in a timely manner; maintain lien release log, ensure all conditional and unconditional releases received as required • Ensure timely and accurate submittal of all internal and external reports • Where appropriate, complete cost certification promptly, securing maximum allowable basis • Provide Finance with pertinent project information for financial management • Communicate with Asset Manager to ensure smooth transition from development to operations, including: communicate project specifics and requirements, preparations for lease-up; provide warranty information; maintain closing documentation files, transfer information to Asset Management promptly • Maintain documentation necessary to secure sales tax refund, when appropriate • Maintain project files in orderly manner, facilitating access by other staff members; ensure historical data is easily accessible for utilization during assessment of potential projects, and for other purposes • Administer internal and external reporting processes; ensure all internal stakeholders are updated and aware of critical issues • Maintain Real Estate Committee records; prepare meeting packets and committee reports Perform other duties, as assigned Travel may be required


• Ability to work with various software platforms, including Microsoft Office Suite and project management software • Unwavering attention to detail, with a results-oriented mindset • Ability to balance competing demands, effectively handle shifting priorities, and meet deadlines • Sense of integrity and ethics • Driver’s license and own transportation required

Education and Experience

• Strong administrative experience demonstrating attention to detail • Ability to focus, multi-task and meet deadlines in a high-pressure environment • Work well independently and in a collaborative team environment • Strong project management experience with proven ability to manage multiple projects effectively preferred • Bachelor’s Degree - a focus in Real Estate, Business or Finance a plus • Affordable housing development experience preferred


Ability Housing


Michael Neff | Email