Administrative Assistant – Family Promise of Jacksonville

Description

Essential duties and responsibilities

• Assist Family Shelter Advocate with returning calls and emails from those seeking assistance. Assist by conducting preliminary intake for candidates for the shelter. • Assist with correspondence including monthly thank you letters, sponsor packets and more. • Responsible for preparing organizational finance forms including bank deposits, expense reports and monthly invoices. Track in-kind donations. • Manage supplies inventory and orders including research, order, tracking and shopping as needed. • Collect data needed for grant and community reports monthly and maintain supporting data documentation. • Assist with special events including correspondence, programs, and picking up items. These responsibilities will vary. • Greet callers and visitors to the Family Resource Center. • Take photos of donations and families with permission.

Qualifications

• Proficiency with Microsoft programs include Word, Excel and other platforms such as Zoom, volunteer programs and others. • Valid Florida driver’s license. • Ability to work effectively with a wide range of people who are experiencing trauma. • Good writing and communication skills. • Strong organizational and problem-solving skills

Education and Experience

Previous administrative experience is a plus especially in a nonprofit setting.

Salary/Salary Range

$19/hour

How to Apply

Please send your resume to Beth Mixson at bethmixson@familypromisejax.org