Episcopal Children’s Services – Reimbursement Coordinator

Posted Aug 22, 2022 Jacksonville, Florida


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Expires Sep 30, 2022



The Reimbursement Coordinator is responsible for assisting in the reimbursement of the School Readiness and Voluntary Prekindergarten programs. Work is performed under the supervision of the Director of Provider Services.


This position reports to the Director of Provider Services.


Typical Physical & Mental Demands: Requires prolonged sitting with some bending, stooping and stretching, and eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone, photocopier, calculator and other office equipment.
Requires normal range of hearing and eyesight to communicate with clients and staff. (Reasonable accommodations will be made for otherwise qualified individuals with a disability)

Essential duties and responsibilities

MAJOR RESPONSIBILITIES: Responsible for managing the processing of all attendance rosters and adjustments in a timely manner in the EFS Mod System. Responsible for running EFS reports relating to provider payments and matching these reports with the attendance rosters and other backup. Responsible for all system administrator duties in regard to EFS Mod and any other data systems that the department utilizes. Reconciling provider payments. Be trained in invoice preparation for the ELC and match funders and prepare invoices should the Director of Provider Services be unavailable to do so. Answering inquiries from internal and external users. Assisting in monitoring of provider payments by ECS from the OEL or ELC or others. Assisting in monitoring of provider contracts as needed. Mailing and/or uploading provider payments into EDS Mod and answering phone inquiries from providers regarding payments. Working with Family Services Specialist to see to it that reimbursement corrections are completed accurately and adhere to ECS guidelines. Running, collating and mailing monthly reports as required by the Office of Early Learning or any other state agency as may be required. Assist in maintaining provider records. Assist in maintaining provider subcontracts. Maintain confidentiality regarding information accessed in the performance of job duties. Responsible for implementing the coalition’s anti-fraud plan daily activities related to prevention, detection, investigation, and reporting of possible overpayment resulting from potential fraud or abuse. Provide leadership, supervision and support to the Reimbursement Specialist. Special projects as assigned. (These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)


SKILLS, KNOWLEDGE, AND ABILIITES: Ability to organize and prioritize tasks. Ability to meet deadlines. Ability to work well with minimal supervision. Ability to work accurately under time constraints. Ability to communicate effectively in both oral and written form with peers, management and outside parties. Ability to understand & maintain data systems. Intermediate or above skill level using Microsoft Word & Excel. Problem-solving skills and empathy and respect for providers and clients. LICENSES, CERTIFICATION, OR REGISTRATIONS: Valid driver’s license Certificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form. ENVIRONMENTAL CONDITIONS: Works inside in an office environment Some travel required

Education and Experience

Requirements EDUCATION AND EXPERIENCE: Bachelor’s degree in accounting, IT or business-related field preferred with 1-3 years related work experience.

Salary/Salary Range

$42,000 - $44,500 a year


Episcopal Children's Services



Angelique Tripoli | Email