Firehouse Subs Public Safety Foundation – Administrative Assistant

, Posted Aug 10, 2022 Jacksonville, Florida

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Expires Oct 01, 2022


This individual will work closely with the Firehouse Subs Public Safety Foundation team to help in the areas of grant review, grant-making, and fundraising as well as general administrative tasks. As the Foundation continues to grow, this individual will assist the team in various projects.

Hours: 9 AM – 1 PM Monday through Friday
Monday and Friday work from home, Tuesday through Thursday mandatory in-office.

Essential duties and responsibilities

Donor Acknowledgment and Stewardship: • Draft all donor thank you letters and print/mail upon approval • Track all tribute donations and prepare/mail tribute cards • Communications with Firehouse Subs restaurants and Firehouse Subs Headquarters employees Grant Review and Board Meeting Support: • Review grant requests received from organizations across the country • Answer grant applicant email inquiries • Assist the team in preparing for quarterly board meetings Grant Award Assistance: • Assist procurement manager in the organization of files on a quarterly basis Marketing Support: • Quarterly website updates • Log impactful quotes and testimonials from benefiting organizations Accounting & Compliance: • File state registrations & thank you letters received from benefiting organizations • Add donor accounts (constituents) to the donor database Team support: • Request & order office supplies on behalf of the team • Organize on-site supplies and keep inventory stocked • Help plan team birthday and anniversary cards & lunches • Assist with special events & fundraising campaigns • Assist Foundation team with day-to-day responsibilities as needed


• Microsoft Office: 2 years (Required) • Data Entry: 1 year (Preferred) • Administrative Writing Skills & Strong Communication Skills • Strong Organizational Skills

Education and Experience

• High school or Equivalent (Required) • Non-profit Experience (Preferred)

Salary/Salary Range

Competitive salary, commensurate with experience


Firehouse Subs Public Safety Foundation


Jackie Kotos | Email