The Health Planning Council of Northeast Florida is the northeast Florida region’s leading resource for healthcare utilization data, population health data, information on evidence-based best practices, and timely and unbiased health policy information. HPCNEF has long-standing professional partnerships with various entities throughout the northeast Florida region and the state, including local health departments, hospitals, nursing homes, behavioral health facilities, health and social service non-profits, city and county government agencies, and colleges and universities. HPCNEF is currently seeking a Projects Coordinator to work full-time.
Essential duties and responsibilities
The Projects Coordinator is responsible for managing projects individually and within programs from initiation to completion. Tasks may involve monitoring projects, scheduling, reviewing invoices versus budgets, organizing and participating in stakeholder meetings, and ensuring project deadlines/deliverables are met in a timely manner. • Maintains and monitors project work plan and schedules; reviews progress reports and takes corrective action if deliverables are not met. • Organizes, attends, and participates in project meetings. • Establishes and maintains relationships with subcontractors or partners. • Documents and follows up on important actions from meetings; prepares necessary presentation materials for meetings; facilitates meetings. • Undertakes project tasks as required; maintains, develops and/or monitors work plans, project schedules, progress reports, budgets, and expenditures; creates and administers contract amendments. • Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project. • Manages project-related paperwork by ensuring all necessary materials are current and properly filed. • Assesses project risks and issues and provides solutions where applicable; identifies solution before formal corrective action is required. • Establishes and maintains standard internal operating procedure/processes for project goals and objectives. • Coordinates contract renewal and updates measurable work plan objectives; communicates any changes and ensures compliance. • Performs other duties as assigned by the supervisor or the President & CEO.
Language Skills • Ability to write reports, business correspondence, and procedure manuals. • Ability to effectively present information and respond to questions from stakeholders at all levels within an organization. Mathematical Skills • Ability to work with mathematical concepts such as probability and statistical inference. • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability • Ability to define problems, collect data, establish facts, and draw valid conclusions. • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Computer Skills • Computer proficiency in the Microsoft Office Suite (Excel, Access, Outlook). • Working knowledge of Web-based applications. Other Skills and Abilities • Experience in performance management, quality improvement. • Ability to work on tight deadlines. • Exceptional verbal, written, and presentation skills. • Ability to carry out work assignments with independence and develop independent work sequence within established policies and procedures.
Education and Experience
Associates degree or higher and three years of experience in project/contract administration, or equivalent combination of education and/or experience.