The Finance Associate will assist the Chief Financial Officer in a timely and accurate manner with accounting functions to include purchasing, accounts payable, accounts receivable and journal entries and payroll. Position works closely with Human Resources.
Essential duties and responsibilities
Payroll/Benefits: 1. Set up and maintain employee payroll files. 2. Process bi-weekly payroll; verify the accuracy of time sheets, and calculate and prepare paychecks, payroll taxes and payroll deductions payable by program. 3. Prepare/transmit payroll in a timely manner and reconcile funds withheld and tax reports to ensure completeness and accuracy. 4. Reconcile and ensure all required government reports, including but not limited to W-2's, 1095’s, 941's and state unemployment tax returns are submitted in a timely manner. 5. Verify and record Holiday and Leave Requests Time Requests. 6. Prepare payroll information and documentation for Grant Reimbursement Requests. 7. Reconcile all insurance billing and provide ongoing maintenance for benefit enrollments for all eligible employees to include facilitating annual enrollment. 8. Process and follow up on all employee insurance claims with the appropriate insurance companies. 9. Processes, computes, remits and reconciles third-party requests involving employee pay, such as garnishments, levies, bankruptcies, and child support wage assignments. Accounts Payable: 1. Facilitate payment of bills and invoices in a timely manner. Follow up with Managers, Coordinators and Directors as necessary to ensure timely approval. 2. Perform processing of Accounts Payable utilizing electronic accounting system. 3. Transmit payments with appropriate payment advices to vendors. 4. Resolve routine payment/purchasing disputes. 5. Monitor invoices and ensure compliance with purchasing procedures. 6. Ensure vendor setup compliance with W-9’s for 1099 compliance. 7. Prepare year-end 1099’s for required vendor tax compliance. 8. Scan and file Accounts Payable documentation in a timely manner for grant reporting. Accounts Receivable/Cash: 1. Aid the Chief Financial Officer in preparing and documenting all receipts and deposits, including Thrift Store Daily Reports. 2. Transmit deposits to appropriate banking accounts per schedule defined by the CFO. 3. Verify income as necessary. 4. Prepare various Revenue/Receivable Analysis Reports in a timely manner. 5. Assist Chief Financial Officer with monthly Bank Reconciliations. Other: 1. Establish and maintain courteous, reliable and responsive customer service for all internal and external contacts. 2. Research and analyze General Ledger items as directed. 3. Assist with preparation of Grant Reimbursement Requests and various monthly reports. 4. Reconciles General Ledger accounts as directed. 5. Assist Administration personnel with various tasks and projects as assigned. 6. Assist in annual budget preparation. 7. Assist in year-end audit and monitoring review preparations. 8. Assume all other duties as assigned by the Chief Financial Officer.
A.S./A.A. in accounting or finance preferred with a minimum of two years bookkeeping experience with computerized accounting system and at least one year of full-cycle payroll experience preferred. Paychex, ADP, Paylocity, Paycor, etc. payroll systems preferred. Experience in Microsoft Office (or equivalent) and data entry. A valid driver’s license and dependable transportation required. Vehicle insurance must be maintained. Must meet eligibility requirements for Hubbard House, Inc. vehicle insurance coverage.
$20.60/hr; commensurate with experience