The Beaches Division Manager provides oversight and management for all aspects of the Beaches Division, including building and maintaining relationships with members; planning and executing events; staffing all Beaches committees and the Board; and managing the Beaches satellite office. Reports to the Chief Member Relations Officer.
Essential duties and responsibilities
Beaches Division: • Serve as the main point of contact on all Beaches related matters. • Provide overall management of all Beaches events and meetings, including marketing, sponsorships, venue selection, volunteer coordination and overall event execution. This includes Beaches Mixers, Lunches, Coffee on the Coast, Beach Bash, and the Annual Expo. • Research, identify and manage event speakers and content. • Manage all Beaches committees, including the Membership Committee, Community Involvement Committee, and Public Policy Committee. • Manage meeting dates, times, locations of all Beaches Board meetings and attend each meeting to take minutes. Responsible for all correspondence to Board and Task Force members. • Attend Beaches ribbon cuttings, take photo when necessary and ensure it’s posted to the Chamber website as well as the Beaches Facebook page. • Develop, implement, and manage the Beaches Business Growth Series. • Develop and manage the annual department budget. Ensure that all programs and functions are on budget or better than budget. • Work with the Communications Department to ensure strong marketing for Beaches events. • Manage closeout of all events including attendance and revenue. • Maintain all records of contracts and sponsorship fees and keep schedule of sponsors for the year. Coordinate with Account Managers on availability of sponsorships, contracts and payment. • Work with sponsors to ensure benefits are provided and sponsorship revenue collected. • Build and maintain relationships with local elected officials and leadership at Naval Station Mayport. Chamber Councils: • Provide support for Council communications, inquires, and attendance/registration when needed. General Office/ Finances: • Provide Chamber and visitor information to members and visitors; fields all membership-related calls; provides information about the Chamber and all its functions. • Operate all office equipment efficiently. • Work with building owner to ensure that the Beaches Division is located in a professional and safe office space. • Ensure that the Beaches Division has reliable office equipment. • Answer phones, emails, and general correspondence for the office. • Prepare purchase orders, invoices and billing request sheets in a timely manner; maintain appropriate records and files. Report on contract requirements. • Maintain detailed and accurate records of all financial transactions including cash deposits, credit cards and necessary trades; responsible for office petty cash; keeps receipts and reimbursement records. • Email all correspondence to members including meeting notices and information through SBA or MailChimp. • Make appointments and sets meeting dates and times as needed. Coordinate office and conference room rentals, collects money and schedules as necessary. • Attend monthly All-staff and Member Relations meetings. Additional Assignments: • Serve on the Chamber’s Safety Committee. Maintain current training certifications including CPR and first aid. • Complete other duties as assigned by the Chief Member Relations Officer.
JAX Chamber of Commerce