Mission House – Administrative & Volunteer Coordinator

Posted Jul 11, 2024 Jacksonville Beach, Florida


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Expires Aug 10, 2024


The Mission House Administrative and Volunteer Coordinator is a full-time, hourly, non-exempt position serving as the first impression of the of the agency. The Mission House Administrative Coordinator has outstanding verbal and written communication skills and a proficiency in computer systems. The Administrative and Volunteer Coordinator maintains confidentiality of all persons, clients and patients, and their information.

The Administrative Coordinator reports to the Director of Business Administration.

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. Mission House, Inc. is an equal opportunity employer, and does not discriminate against any qualified individual based on race, creed, religion, national origin, color, status as a veteran, gender or gender identity, sex, age, sexual preference or orientation, marital status, disability, income, weight, or any other basis prohibited by law.

Hours: Monday – Friday, 9 am – 5 pm, 30 Minute Lunch Breaks
Pay: $36,000.00 and up, depending on qualifications
Benefits: Paid holidays, vacation, and sick time; partial employer-sponsored medical insurance; employee-paid dental and vision insurance available 
Location: Jacksonville Beach, FL

Essential duties and responsibilities

Administrative 70% • Answer main phone line and transfer to appropriate program or team member; check and respond to voicemail • Manage general agency email • Answer front door bell and screen all visitors for appropriate program or team member • Accept and log donations, provide donation receipts, transports overflow donations to community partners as needed • Receive, log, and distribute agency mail and packages • Administrative support for Mission House Leadership team • Compiling and distributing documentation for monthly board-related meetings • Participate in conferences, workshops, special projects, and staff meetings, as assigned • Represent Mission House professionally and assist during Mission House events, as directed • Assists donors with in-kind donations • Ensure front desk, donation space and overflow space are stocked, neat, and organized • Perform all other duties as assigned Volunteer 30% • Schedules all volunteer days/groups based on need and availability • Manages volunteer software • Ensures volunteers are compliant with agency policy • Notifies key partners of volunteer openings • Collaborates with Intake Coordinator for volunteer gap in schedules/cancellations/questions etc.


• Experience working within non-profit social service field • Strong organizational skills • Strong interpersonal skills and the ability to build relationships with varied stakeholders, including staff and volunteers • Exceptional communication ability, both written and oral • Ability to lift up to 30 pounds • Must pass a Level II background check

Salary/Salary Range

$36,000.00 and up, depending on qualifications

How to Apply



Mission House



London Shell | Email