Administrative Assistant- Hope & Healing JAX
Categories Secretarial/Support Staff
Expires Sep 16, 2024
Description
Hope & Healing JAX is seeking an Administrative Assistant (AA) to join our community service providing, highly congenial workplace. The AA will report directly to the Executive Director and will be a key member of the Hope & Healing JAX team. In this role the AA will assist in a variety of recurring responsibilities in administration including accounts payable, contract management, scheduling, client management, and information technology. The ideal candidate is efficient, detail-oriented, technologically savvy and skilled in developing and maintaining workplace and customer relationships. This position will be a full time, 40 hour per week position with a remote home office assignment. The position requires occasional travel to sites in the community where services are provided.
About Our Workplace:
At Hope & Healing JAX we equip ALL who touch the lives of children with what they need, so they can give children what they need via Positive Discipline & Trust Based Relational Intervention®. PD &TBRI® offer insight & strategies to strengthen connection, cooperation & trusting relationships.
Essential duties and responsibilities
Schedule appointments and maintain calendars • Schedule and coordinate trainings, events and meetings • Prepare communications such as memos, emails, invoices, reports and other correspondence • Write and edit communications including responding to email inquiries, drafting correspondence, collaborating on instructional documents • Create and maintain filing systems, both electronic and physical • Manage calendars for senior staff, including making travel arrangements. • Manage accounts and perform bookkeeping • Prepare meeting agendas and record meeting minutes. • Coordinates logistics for meetings, including room setup and catering. • Manage office equipment and supplies Physical Requirements: ● Prolonged periods of sitting at a desk and working on a computer. ● Valid FL driver license and access to a car to drive to community locations ● Must be able to lift to 15 pounds. Hope Street, Inc. D/B/A Hope & Healing JAX provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Qualifications
Decision-making: make independent decisions daily, addressing the best way to • Prior experience in administrative roles preferred. • Bachelor’s degree in business, education, or related field highly preferred. • Valid Florida Driver License, ability to travel to community locations • Regular access to a car to drive to community locations. • Strong organizational skills including the ability to organize workload, processes, or physical objects and spaces. • Excellent written and oral communication skills. • Microsoft Office Proficiency required. • Experience with other software including Google Suite, Added Advantage, Hubspot, QuickBooks, preferred. • Experience in recording financial transactions for organizations or individuals, preferred. • Proofreading skills/experience. • Project coordination skills/experience related to project coordination. Project coordination focused on day-to-day tasks that support planning, scheduling, or budgeting a plus. This is a remote home office assignment with necessary community-based travel and work. Only candidates residing in the Jacksonville, FL area will be considered, unless willing to relocate.
Education and Experience
Bachelor’s degree in business, education, or related field highly preferred. Microsoft Office Proficiency required. Experience with other software including Google Suite, Added Advantage, Hubspot, QuickBooks, preferred. Experience in recording financial transactions for organizations or individuals, preferred. Proofreading skills/experience. Project coordination skills/experience related to project coordination. Project coordination focused on day-to-day tasks that support planning, scheduling, or budgeting a plus.
Salary/Salary Range
The salary range for this position is: $45,000-$50,000 for FTE/EXEMPT (40 hrs. week, M-F, 8:30AM-4:30PM), depending on education and experience level. Benefits include: PTO, Paid Holidays, Monthly internet communications stipend, and Health Care Stipend (included in salary range).
How to Apply
● Application to this position is open until COB Monday, September 16, 2024. o The ED seeks to make a hire as soon as possible. o Candidate materials reviewed on ongoing basis. o Interviews will begin immediately. ● Submit electronically: o Resume, and o Two-page (or less) cover letter: ▪ Combine resume and cover letter as a single PDF file document. ● Addressed to: o info@hopeandhealingjax.org o Direct questions to info@hopeandhealingjax.org