Compliance & Personnel Coordinator

Description

Essential duties and responsibilities

Compliance & Organizational Operations: • Champion a culture of accountability by ensuring all mandated employee trainings are completed on time and remain up to date. • Support the organization’s commitment to excellence by monitoring compliance with all grant requirements and reporting deadlines • Serve as a liaison with DCF licensing representatives, including coordinating inspections and maintaining readiness. • Oversee compliance related to organizational transportation, including van requirements (alarms, documentation, safety equipment, etc.). • Coordinate and document monthly fire drills, ensuring proper logs and postings are maintained. • Ensure all required employment law posters are current and displayed at all program sites. • Oversee compliance and reporting for the School Year and Summer Meal Programs, including monthly reporting. • Ensure all business registrations, licenses, and permits are maintained and renewed annually. • Coordinate and track required building and vehicle inspections. • Support annual audit preparation by compiling non-confidential financial documentation as requested. • Provide additional administrative support as directed by the COO to uphold organizational compliance and operational effectiveness. Personnel & Human Resources Administration *• Help build a strong, mission-aligned team by posting open positions, screening candidates, and supporting the hiring process for part-time staff. • Serve as a welcoming first point of contact for candidates by conducting initial interviews and coordinating next steps with hiring managers. • Assist in scheduling and coordinating interviews and hiring logistics. • Develop and distribute monthly staff schedules. • Coordinate and support internship and work-study partnerships, including communication with college programs and candidate referrals. • Facilitate employee onboarding, including scheduling background checks, drug screenings, and required clearances (e.g., driver physicals). • Manage the distribution, collection, and tracking of all onboarding and annual employment documentation to ensure accuracy and timeliness. • Distribute and collect benefits-related paperwork (health insurance, wellness programs, SRA) as applicable. • Track employee PTO usage and maintain accurate records. • Monitor and track timecard calculations for designated roles (e.g., interns, contractors, specialty staff). • Track and document student service hours for scholarship eligibility. • Oversee staff uniform inventory, including submitting order requests and distribution Employee Engagement & Culture • At the direction of leadership, support the planning and coordination of staff engagement initiatives, events, and recognition efforts. • Help foster a positive, inclusive, and mission-driven workplace culture that promotes staff connection, morale, and retention. • Assist with internal communication efforts to ensure staff feel informed, aligned, and connected to organizational goals. • Partner with leadership to support team-building opportunities and staff appreciation efforts. Join us in making a meaningful impact by ensuring our programs operate safely, ethically, and in full regulatory compliance. Your dedication will help foster a secure environment where youth can thrive academically, socially, and personally. Compensation & Benefits: MWYF offers a competitive non-profit compensation package with competitive pay rates, bonuses and comprehensive benefits. • Non-exempt position, salary commensurate with experience, $45,000-$48,000 annually • Paid time off, which increases with longevity • Paid holidays, including the week between Christmas Eve and New Year’s Day. • Health Benefits include a plan offered at 100% coverage for employees; additional plan options for health for family/dental/vision also offered at employee's expense. • 3% retirement match • Monthly wellness reimbursement • Professional Development • Additional details of the above to be provided upon interview.

Qualifications

• Ability to pass a Level 2 background screening and drug test. • Valid Florida Driver’s License with an acceptable driving record. • Ability to drive a company van for student transportation as assigned (school pick-ups, drop-offs, and field trips). • Ability to lift up to 40 lbs. and work both indoors and outdoors, including extended periods of standing or sitting. • Willingness to work a flexible schedule, including evenings and weekends as needed. (General schedule is M-F 9:00-6:00, weekends or evenings as assigned based on special events) • Ability to complete all required trainings within established timelines.

Education and Experience

• Bachelor’s degree preferred, or Associate’s degree with at least 2 years of relevant experience. • Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines. • High level of attention to detail, particularly with data entry, recordkeeping, and compliance tracking. • Strong interpersonal and communication skills, with the ability to build positive relationships across teams. • Demonstrated integrity, professionalism, and a strong work ethic. • Ability to adapt to changing priorities in a fast-paced environment. • Proficiency in Microsoft Office Suite.

Salary/Salary Range

Non-exempt position, salary commensurate with experience, $45,000-$48,000 annually

How to Apply

Email resume & cover letter to Deanna Ellison, deanna@malwashington.com