Grant Billing Manager-Changing Homelessness

Description

Essential duties and responsibilities

Grant Billing & Financial Oversight: • Review, reconcile, and approve invoices, drawdowns, and reimbursement requests for accuracy, timeliness, and compliance with funder requirements. • Oversee preparation of billing packets, ensuring rollups align with backup documentation and sensitive materials are properly redacted. • Monitor and coordinate post-award grant administration to maintain compliance with budgetary and administrative requirements. • Maintain detailed financial records and reconcile expenditures against budgets, ledgers, and funder reports. • Track revenue cycles and work with Finance to address reimbursement timing or funding gaps. Compliance & Audit Preparation: • Maintain databases and systems to track grant conditions, awards, and reporting requirements. • Enforce internal controls, including segregation of duties, approval chains, and documentation standards. • Serve as primary contact for auditors and funders on billing-related documentation. • Identify risks or irregularities in billing practices and implement corrective measures. • Stay current on funding regulations; communicate updates and guide staff on procedural changes. Reporting & Communication: • Produce standard and custom reports, analyses, and summaries for leadership and funders. • Interpret and apply grant policies, regulations, and procedures for internal and external stakeholders. • Develop and deliver training on billing policies, allowable costs, and compliance requirements. • Represent the organization in billing-related communications with funders and partners. • Maintain a centralized library of funding guidelines, forms, and audit requirements. Cross Department Collaboration • Partner with Program and Finance staff to align financial reporting with program deliverables. • Coordinate across departments to meet billing deadlines and ensure compliant grant spending. • Provide technical assistance to staff and partners on billing procedures and requirements. Team Oversight: • Manage a team of direct reports including hiring and ongoing training • Monitor workloads and productivity • Assign tasks, set deadlines, and ensure target deliverables are met • Conduct monthly One-on-One meetings and track individual progress • Conduct 45-day, 90-day, and annual performance evaluations • Provide ongoing feedback and coaching that is supportive, corrective, and recognizes effort and achievement • Work with Human Resources to develop Performance Improvement Plans (PIP) when necessary • Identify opportunities for professional development Other • Work a flexible schedule as needed to meet programmatic and funding requirements. • Other duties as assigned

Qualifications

• Ability to work independently with minimal supervision and collaboratively within a team • Strong interpersonal skills with the ability to build trust across diverse populations • Knowledge of grant funding policies, procedures, and applicable local, state, federal, and CHI regulations • Proven supervisory and leadership experience • Familiarity with organizational policies, compliance requirements, and legal guidelines • Proficiency in Microsoft Office and ability to learn HMIS (Homeless Management Information System) • Strong organizational, analytical, and problem-solving skills • Ability to remain calm and effective in fast-paced or high-pressure environments • Periods of walking, standing, or sitting in an office or field environment for service provision • Limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds • Ability to operate a motor vehicle

Education and Experience

• Educational background can be diverse; however, a degree in a related field or a minimum of three (3) years of relevant work experience preferred • Experience working or volunteering in nonprofit or government settings addressing housing or other social services preferred • Lived experience with homelessness preferred • Veterans and/or experience working with Veterans preferred • Must be eligible to work within the U.S. and provide supporting documentation • Must pass a Level II background check • Must pass a federal-level drug screen; possession of a medical marijuana card is currently not acceptable under federal law • Must have a clean 3-year driving history • Must provide proof of auto insurance, have a valid driver’s license, and a registered vehicle without known issues or faults to complete essential job functions

Salary/Salary Range

$60,000 - $75,000

How to Apply

Send your resume and cover letter to jobs@changinghomelessness.org. Please include the job title in the subject line.