Finance and Payroll Manager-Ronald McDonald House Charities of Jacksonville
Categories Financial Officer
Expires Oct 13, 2025
Description
Job Summary
The Finance and Payroll Manager supports the Chief Administrative Officer by coordinating day-to-day financial operations and payroll activities. This position provides daily accounting functions, technical accounting expertise and support ensuring accounting entries are completed accurately and timely utilizing established processes and procedures. This role further provides grant compliance support, payroll functions and limited human resources activities such as assisting with onboarding functions, staff training and engagement activities.
Essential duties and responsibilities
Accounting & Finance • Record all revenue and donations in QuickBooks software system for review. • Create pledges in accounting system for third-party sponsorships; Follow up on past-due payments. • Perform cash deposits, reconciliations to cash receipts book, and remote check deposit scanning. • Input vendor invoices in accounting system ensuring proper G/L coding. • Maintain accurate and up-to-date vendor records. • Input all credit card data/receipts in accounting system ensuring proper G/L coding and noting proper approvals and department designations. • Prepare monthly bank account reconciliations. • Reconcile monthly bank and investment account statements. • Reconcile monthly development donations to accounting records. • Reconcile monthly credit card statements. • Record monthly journal entries and assist with the preparation of monthly financial statements. • Record general ledger entries and review G/L accounts for missed postings. • Prepare investment schedules, prepaid and other balance sheet schedules for monthly reporting. • Update and complete fixed assets schedule. • Track gift cards donated to support organization and families served. • Prepare annual 1099 filings. • Provide supporting documentation for the annual budget, annual external audit, IRS Form 990, grant reporting, and other financial reports, as requested. Payroll/Benefits/Human Resources • Serve as primary for bi-weekly payroll. • Prepare and enter payroll journal entries. • Reconcile monthly employee benefit invoices (medical, life, disability, and voluntary insurance payable). • Assist CAO with monitoring 401(k) Retirement Plan and distribution of required communications. • Assist CAO with new hire onboarding processes. • Assist with I-9 employee verification in payroll system. • Enter basic employee information into the payroll system, if necessary. • Support employee training initiatives and maintain training documentation. • Coordinate employee recognition and engagement activities. Records Management & Compliance • Maintain file system for bank, investment, contracts, tax forms, and other important documents. • File miscellaneous documents including those from banks, insurance companies, vendors, cashed checks, and other key sources. • Assist CEO or CAO with the process of identifying records that have met required retention periods and determine appropriate disposition. • Comply with internal control systems and report inconsistencies to supervisor. Organizational • Ability to manage multiple tasks simultaneously. • Provide a welcoming and helpful attitude when in contact with house guests. • Attend all meetings and trainings as required. • Perform other duties as assigned.
Qualifications
• High level of confidentiality, accuracy and attention to detail. • Able to manage multiple priorities and be attentive to details in a fast-paced environment. • Dependable, adaptable and accountable. • High level of professionalism and customer service. • Ability to build trust and rapport while driving action toward success. • Proactive, resourceful and ability to work with little or no supervision. • Ability to resolve conflicts. • Excellent interpersonal skills and high level of emotional intelligence. • Results-Proven Track Record - Exceeding goals and a bottom-line orientation: evidence of the ability to consistently make good decisions. • Guest Engagement – fosters a welcoming and inviting environment. • Team Orientation & Interpersonal – highly motivated, passionate, and creative team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. • Service Orientation – interacts with guest families and directly gathers feedback, while addressing concerns when necessary. • Communication – able to effectively and persuasively express self verbally and in writing, using correct language and grammar in a professional, diplomatic and tactful manner. • Organization & Time Management – able to work independently with minimal supervision, complete actions within established deadlines, and handle multiple priorities with strong attention to detail. • Flexibility – availability to work evenings and weekends, as well as extended hours in and around the House, as needed. • Systems & Software – proficient knowledge of Microsoft Office software applications, QuickBooks Desktop/QuickBooks Online, Bill Pay, etc. and/other nonprofit systems.
Education and Experience
• Associate or bachelor’s degree in accounting, or equivalent work experience; at least 2 years nonprofit accounting/bookkeeping and human resources experience required. • Proficiency in QuickBooks Online and Excel required. • Must be familiar with standard accounting and bookkeeping concepts, practices and procedures. • Must believe in the core values of RMHC and be driven by the mission. • Proven experience in a self-directed work environment and successful project management execution.
Salary/Salary Range
$52,000-$54,000
How to Apply
Please send your cover letter and resume to Jobs@rmhcjax.org.