BEAM-Executive Assistant
Categories Other, Secretarial/Support Staff
Expires May 17, 2024
Description
BEAM is a long-standing and well-respected non-profit organization that provides basic needs support to residents and workers within the Beaches community. The Executive Assistant operates within a fast-paced and highly rewarding environment and is primarily responsible for providing administrative support to the Executive Director and ensuring that operations run efficiently.
Essential duties and responsibilities
• Manage and maintain the executive’s calendar, schedule appointments, and coordinate meetings • Professionally and effectively screen and prioritize incoming communications, including emails, phone calls, and mail • Communicate and coordinate with internal teams, donors, and external partners on behalf of the executive • Handle confidential information with utmost discretion and professionalism • Serve as the liaison between the executive and the Board of Directors • Prepare and manage Board of Director correspondence • Arrange and set up meetings, ensuring that all necessary materials are prepared in advance • Prepare agendas, presentations, and reports, ensuring accuracy and professionalism • Develop a broad knowledge and understanding of the company’s operations and objectives • Collaborate with team members to ensure deadlines or project milestones are met • Conduct research and provide analysis on various topics to support decision making • Maintain office supplies inventory and place orders as needed • Work directly with leadership team members and coordinate vendors related to maintenance and repairs of buildings/facilities and fleet • Be prepared to handle daily unforeseen tasks and challenges • Other duties as assigned
Qualifications
• Commitment to BEAM’s mission to provide emergency assistance and a path to economic stability • Ability to build positive relationships with a wide variety of stakeholders including donors and volunteers • Strong organizational, computer and communication skills • Proficiency in Microsoft Office Suite • Detail-oriented with strong problem-solving and decision making abilities • Self-motivated and trustworthy • Ability to organize and prioritize work, and to work independently with little supervision
Education and Experience
• Associate degree; Bachelor’s degree preferred; or 7 years related experience • 2+ years prior executive assistant or administrative support experience
Salary/Salary Range
$45,000-$62,000
How to Apply
Submit cover letter and resume to: recruiting@jaxbeam.org