Finance and Human Resource Manager-Ronald McDonald House Charities of Jacksonville

Description

Essential duties and responsibilities

• Records all revenue and donations in QuickBooks software system for review. • Create pledges in accounting system for third party sponsorships. Sends reminders of payments and works with Director of Operations and Guest Relations to follow up with sponsor on past due payments. • Tracks gift cards donated to support organization and families served. • Performs cash deposits, reconciliations to cash receipts book, and remote check deposit scanning. • Inputs vendor invoices in accounting system ensuring proper G/L coding. • Maintains accurate and up-to-date vendor records. • Answer questions regarding paid or open invoices. • Inputs all credit card data/receipts in accounting system ensuring proper G/L coding, noting proper approvals and department designations were made. • Agrees credit card receipts to credit card statements for accuracy and follow up on any outstanding items. • Files all miscellaneous documents including but not limited to documents from bank and insurance companies, vendor invoices, cashed checks, and any other important documents. • Prepares monthly bank account reconciliations. • Reconciles monthly bank and investment account statements. • Reconciles monthly development donations to accounting records. • Reconciles month credit card statements. • Reconciles monthly employees’ medical, life, accidental death, short-term & long-term disability benefits for qualified full-time employees, and other voluntary insurance payable. • Records monthly journal entries and assist with the preparation of monthly financial statements. • Records general ledger entries; and reviews G/L accounts for missed postings. • Prepares investment schedules, prepaid and other balance sheet schedules for monthly reporting. • Updates and completes fixed assets schedule. • Serves as back-up for bi-weekly payroll. • Prepares and reviews payroll journal entries. • Prepares annual 1099 filings. • Provides supporting documentation for the annual budget, annual external audit, IRS Form 990, grant reporting and other financial reports, as requested. • Maintains file system for bank, investment, contracts, tax forms and other important documents. • Assists CEO or CAO with the ongoing process of identifying its records which have met the required retention period and determining whether the item should be destroyed or retained for an extended period or indefinitely. • Complies with internal control systems and reports inconsistencies to supervisor. • Assists CAO with monitoring 401(k) Retirement Plan and distribution of required communications. • Assists CAO with new hire onboarding processes. • Maintain personnel files and HRIS systems in compliance with federal and state regulations. • Assist with I-9 employee verification in payroll system. • May enter basic employee information in payroll system, if necessary. • Support employee training initiatives and maintain training documentation. • Coordinate employee recognition and engagement activities. • Ability to manage multiple tasks simultaneously. • Always provides a smiling face and helpful attitude when in contact with house guests. • Attends all meetings and trainings as required. • Performs other duties as assigned.

Qualifications

• High level of confidentiality, accuracy and attention to detail. • Able to manage multiple priorities and be attentive to details in a fast-paced environment. • Dependable, adaptable and accountable. • High level of professionalism and customer service. • Ability to build trust and rapport while driving action toward success. • Proactive, resourceful and ability to work with little or no supervision. • Ability to resolve conflicts. • Excellent interpersonal skills and high level of emotional intelligence. • Results-Proven Track Record - Exceeding goals and a bottom-line orientation: evidence of the ability to consistently make good decisions. • Guest Engagement – fosters a welcoming and inviting environment. • Team Orientation & Interpersonal – highly motivated, passionate, and creative team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. • Service Orientation – interacts with guest families and directly gathers feedback, while addressing concerns when necessary. • Communication – able to effectively and persuasively express self verbally and in writing, using correct language and grammar in a professional, diplomatic and tactful manner. • Organization & Time Management – able to work independently with minimal supervision, complete actions within established deadlines, and handle multiple priorities with strong attention to detail. • Flexibility – availability to work evenings and weekends, as well as extended hours in and around the House, as needed. • Systems & Software – proficient knowledge of Microsoft Office software applications, QuickBooks Desktop/QuickBooks Online, Bill Pay, etc. and/other nonprofit systems.

Education and Experience

• Associate or bachelor’s degree in accounting, or equivalent work experience; at least 2 years nonprofit accounting/bookkeeping and human resources experience required. • Proficiency in QuickBooks Online and Excel required. • Must be familiar with standard accounting and bookkeeping concepts, practices and procedures. • Must believe in the core values of RMHC and be driven by the mission. • Proven experience in a self-directed work environment and successful project management execution.

Salary/Salary Range

$52,000-$54,000 depending on experience

How to Apply

Please send resume and cover letter to jobs@rmhcjax.org.