Human Resources Coordinator-Sulzbacher Center for the Homeless

Description

Essential duties and responsibilities

Supervisory Responsibilities None Essential Duties and Responsibilities Recruitment & Onboarding Provides support and training to management with the Recruitment and Onboarding process. Recruitment/Talent Acquisition – reviews position descriptions; prepares and manages both internal and external job postings; monitors incoming applications; monitors and assists managers/supervisors with hiring processes; monitors all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards; maintains the applicant tracking system (online and on paper) to ensure compliance with the organization’s Affirmative Action Program. Assists employees and management with internal transfer/promotion inquiries, request, and procedures. Pre-Employment Processing – New Employees /1099 Contractors: coordinates and prepares offers for employment along with corresponding paperwork related to the hiring process; coordinates and conducts all applicable testing, background screenings and motor vehicle checks for prospective employees. Interns & Volunteers: coordinates and conducts applicable testing and background screenings for interns & volunteers who require Level 2 background screenings, per AHCA & DCF guidelines. Onboarding and Processing – New Employees /1099 Contractors: Administers and coordinates onboarding with management and new hires; administers requests for company property and follows up with management and IT to ensure a successful onboarding; conducts weekly new hire orientation; prepares new hire packets with employee related information, and benefit packets when applicable; orients new hires on HR processes, programs, policies, information systems, etc. Creates and maintains new hire and personnel files; maintains accurate data in the HRIS system (e.g. new hires, transfers, promotions, title changes, rate changes, etc.). Ensures compliance with USCIS Form I-9 (E-Verify, verifying 1-9 documentation and maintaining I-9 files electronically. Interns & Volunteers: Administers and coordinates onboarding’s with management for interns & volunteers who require processing through HR; administers requests for company property and follows up with management and IT to ensure a successful onboarding; conducts weekly new hire onboarding/orientation. Creates badges for new hires/1099 contractors, board members, interns & volunteers; administers name/title changes for badges, replaces badges, maintains the badge information system, and coordinates with RAM to obtain Village access cards as needed. Benefits Administration Manages Employee Health Benefits Plan Administration, including enrollments, changes and terminations. Acts as a liaison between employees and benefits broker. Processes required documents through HRIS/Payroll, benefits broker, and insurance providers to ensure accurate record-keeping and proper deductions. Assists with annual open enrollment and the auditing of monthly insurance bills. Records Management Ensures accurate maintenance of HRIS data, records, and files for all applicants, employees, 1099 contractors, terminations, and interns & volunteers processed through HR. Generates HR data reports as necessary, providing ad hoc reporting for internal and external reporting as needed. Provides data and file documents for audits as requested. Processes invoices for HR. Ensures employee & contractor compliance with the Drivers Safety Policy by conducting annual audits of required documentation, insurance coverages, and motor vehicle reports. Employee Relations Provides day-to day support and assistance by responding to requests and answering general HR questions, questions related to company policies and procedures, and questions related to benefits that may arise; acts as initial point of contact for employees and supervisors in providing directive and guidance to the appropriate HR team member. Develops HR solutions by collecting and analyzing information; recommending courses of action. Prepares and processes termination paperwork; separations notices and related documentation, including exit interviews when applicable. Provides written and verbal employment verifications. Assists with the creation of training manuals, HR SOPs and employee handbook. Coordinates and launches 90-day performance reviews in the HRIS. Coordinates the administration of Employee Recognition/Award Programs with the HR Director; may support and coordinate company-sponsored employee events as directed. Manages HR department ordering; processes business card requests and logo shirts; orders supplies for the HR department, etc. Communications Assists with communications and prepares correspondence as requested. Develops, prepares and publishes the organization chart and company directory. Distributes the monthly benefit newsletter. Assists with the monthly employee newsletter. Protects the organization's value by keeping information confidential. Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions. All other duties as assigned.

Qualifications

Intermediate to advanced proficiency with utilizing HRIS software and applications; along with Microsoft Office Suite High level of interpersonal skills to handle sensitive and confidential situations and documentation Strong organizational skills and attention to detail Excellent written communication skills Excellent telephone and oral communications skills Ability to prioritize and work efficiently Ability to problem-solve and work independently

Education and Experience

Bachelor’s Degree and 3-5 years of HR experience Knowledge of HR policies and procedures PHR or SHRM-CP certification preferred

How to Apply

https://sulzbacherjax.org/career-opportunities/?gnk=apply&gni=8a7885a894b4297f0194d1a8d7740be4&gns=Nonprofit+Center+of+Northeast+Florida