Finance, Accounting, and Grant Reconciliation Administrator-Ability Housing

Position Summary

Highly organized and proactive Finance & Accounting Office Administrator to bring order and efficiency to our office environment. This role will require the candidate to streamline file systems, manage multiple office projects, and support all departments across the company. The ideal candidate must be detail oriented and have experience in organizing office systems for maximum efficiency and be able to manage various tasks independently. Finance or accounting knowledge is highly desirable to support basic bookkeeping and financial tasks. The Finance & Accounting Office Administrator reports to the Executive Assistant.

Essential Duties and Primary Responsibilities

• Overhaul and maintain office systems, including filing (digital and physical), document management, and workflow processes to ensure quick access and smooth operations.
• Organize and recommend systems to improve office efficiency, including supplies management, scheduling, and internal communications.
• Manage multiple office projects, ensuring timelines are met and objectives are achieved.
• Assist various departments by providing administrative support for projects, document handling, and coordination.
• Serve as the point of contact with our Finance and Accounting consultants.
• Provide basic support for financial or accounting tasks, such as AP/AR and reporting.
• Maintain a clean, organized, and efficient work environment that supports productivity.
• Serve as a liaison between departments to facilitate communication and collaboration.
• Handle various administrative tasks, including ordering and restocking office supplies.
• Identify inefficiencies in current systems and recommend solutions to enhance office performance.
• Assist Fund Development with grant reconciliation and reporting.
• Other duties as assigned.

Qualifications

• Proven experience in office administration with a focus on organizing office systems and improving efficiency.
• Must be tech savvy with the ability to research and make recommendations.
• Experience with SharePoint highly desirable.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Experience managing multiple projects in a fast-paced office environment.
• High level of attention to detail.
• Self-starter mentality, with the ability to work independently and prioritize workload.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Knowledge of basic finance and accounting tasks and functions is required.
• Strong communication and interpersonal skills to effectively support all departments.
• Strong problem-solving skills and a proactive attitude.
• Ability to identify areas for improvement and take initiative to implement solutions.
• Working knowledge with QuickBooks is required.