JASMYN – Administrative Assistant

Posted Apr 18, 2024 Jacksonville, Florida


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Expires Jun 30, 2024


JASMYN supports the empowerment of LGBTQIA+ teens and young adults through leadership, advocacy, resources, and a safe and affirming community. Our vision is for LGBTQIA+ young people’s identities, aspirations and contributions are valued and affirmed. We are guided by 6 principles: Centered on Teens and Young Adults, Personal Wellness, Racial Equity, Accountability, Innovation and Partnership. Founded in 1994, JASMYN’s staff of more than 25 provides a comprehensive continuum of youth development programs, housing supports, mental health services and health services with a focus on HIV testing, risk reduction counseling, medical linkage for HIV positive youth, and a sexual health clinic that also provides PrEP care coordination.

Supervised by the Chief Operations Officer, the Administrative Assistant will provide support to the C-Suite Officers, consisting of the Chief Executive Officer, Chief Operations Officer, Chief Development Officer, Chief Policy Officer, Chief Programs Officer and Chief Financial Officer.

Essential duties and responsibilities

• Provide administrative support to ensure efficient office operations. • Maintains physical and digital filing systems. • Inputs and updates information in databases and spreadsheets. • Coordinates logistics for meetings, including room setup and catering. • Uses word processing and presentation software to create and edit documents. • Operates and maintains office equipment, including printers, copiers, and fax machines. • Complies and summarizes information for reports or presentations. • Works closely with staff and supports other colleagues as needed. • Works with sensitive information discretely to maintain confidentiality, security, and ensure compliance with privacy policies and regulations. • Ensures that deadlines are met and adapts to changing priorities.


• A passion for JASMYN’s mission, vision, and commitment to intersectional social justice • Incorporate deep proven knowledge and understanding, existing or learned, of issues impacting queer and trans communities: demonstrated ability to think and work intersectionally, particularly with regard to race, class, gender, sexual orientation, gender expression, age, ability, and HIV status; ability to serve all segments of the LGBTQIA+ community and culture, especially regarding mindfulness and respect with regard to people’s pronouns • Familiarity with standard office platforms, such as Microsoft Office and QuickBooks • Data management and entry skills, including the ability to maintain and improve filing systems • Accurate record keeping • Written communication skills • Time management, multitasking, and flexibility • Organizational skills • Accuracy and attention to detail • Ability to work well under pressure and navigate multiple deadlines • Proactive approach to problem-solving and process improvement • Ability to work well independently and in collaboration with others

Education and Experience

• High school diploma or equivalent, associate’s degree a plus • Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification a plus • Past administrative experience or tenure in an office setting

Salary/Salary Range


How to Apply






Karen C. Pilgrim | Email