Office Administrator-Jacksonville Historical Society

Description

Essential duties and responsibilities

1. Support Fundraising and Membership Efforts – Assist with donor, member, and prospect communications; proactively maintain the donor database; process and record membership dues and donations; prepare bank deposits; and ensure timely donor acknowledgments. 2. Manage Organizational Communications & Outreach – Handle phone calls, visitors, and incoming mail (postal and email), responding or redirecting as appropriate. Draft, file, and distribute correspondence, meeting notices, and other key documents. 3. Coordinate Office and Facility Operations – Schedule appointments for property maintenance, inspections, etc.; order office supplies, and ensure smooth day-to-day operations. 4. Maintain Organizational Calendar & Meetings – Manage the master calendar of events and meetings, ensuring timely follow-ups and actions as needed. 5. Assist with Human Resources and Security – Collect payroll timesheets, maintain security protocols, and manage key access. 6. Other Duties as Assigned – Support the CEO and leadership team with additional administrative and operational tasks as needed.

Qualifications

Excellent written and verbal communication skills are essential, plus interpersonal skills, ability to collaborate with co-workers and relate well with the public is essential. Must be highly organized, detail-oriented, and able to multi-task. Knowledge of local history helpful, but not required. This is not an entry-level position.

Education and Experience

Associate’s degree required, bachelor’s degree preferred; expertise with Microsoft Office products required. Knowledge of Bonterra/Network For Good, Bloomerang, or similar donor management database a plus.

Salary/Salary Range

$20-24/hour

How to Apply

Interested individuals may send resume and cover letter to Chief of Staff Kate A. Hallock at kate.hallock@jaxhistory.org. Immediate start date desired.