Finance Director-First Coast Women’s Services

Description

Essential duties and responsibilities

1. Book-keeping and Record-Keeping Manage financials for deposits and expenses for organization. Oversee organizational purchases. Monthly reconciliation of Quickbooks to donor database system. Monthly reconciliation of credit card expense statements. Assist with filing and record-keeping of HR documents, including but not limited to: evaluations, PTO, interview documentation, exit interviews. Assist with record-keeping of signed documentation: such as conflict of interest forms signed by the board and confidentiality agreements. 2. Financial Planning and Budget Management Develop and manage the annual budget in collaboration with the CEO and department heads. Monitor and adjust budget forecasts, track expenditures, and provide variance analysis. Oversee the creation of project and program budgets to support grant applications and funding requests. 3. Financial Reporting and Accounting Prepare and provide timely and accurate preparation of financial statements, monthly and annual reports, and any special financial reports required by the board and funders. Process day-to-day accounting functions, including accounts payable and receivable, payroll, and general ledger maintenance. Manage the month-end and year-end close processes, ensuring that all transactions are accurately recorded and classified. Work with Accounting firm to prepare annual financial reports and audit. 4. Internal Controls and Compliance Develop and implement internal controls to protect the organization’s assets and ensure compliance with all applicable federal, state, and local regulations. Ensure compliance with nonprofit financial reporting standards (GAAP for nonprofits) and IRS requirements. Serve as the primary contact for external auditors and coordinate annual audits, responding to any findings or recommendations. 5. Grant and Donor Fund Management Work with Development staff to develop budgets and track spending for grant-funded projects. Monitor restricted and unrestricted funds, ensuring compliance with donor restrictions and grant requirements. Prepare financial reports for grant funders as required by agreements and support the organization’s fundraising efforts through accurate financial reporting. 6. Public Relations Provide financial analysis to support strategic planning, operational decision-making, and investment decisions. Conduct financial modeling to project the organization’s financial position under different scenarios. Advise the CEO and board on financial risks and opportunities, making recommendations for financial improvements and efficiencies. 7. Staff and Stakeholder Communication Present financial reports and updates to the Board of Directors, CEO, and department heads. Serve as the financial liaison between the finance department and program staff, providing guidance on budgets, grants, and other financial issues. Ensure platforms such as Candid, Guide Star and other donor-centered platforms are up to date with correct 990 information and other key information regarding FCWS’s fiduciary strength.

Qualifications

A sense of vision and calling to the FCWS ministry and pro-life movement. Demonstrated ability to create and manage budgets. Ability to create, manage and communicate organizational data. Multi-task to prioritize organizational, financial and business needs. Understanding of financial reporting and tax documents. Working knowledge of organizational information technology.

Education and Experience

Bachelor’s degree in finance, accounting, or a related field. Minimum of three years of experience in a financial management role, preferably within the nonprofit sector. Strong knowledge of nonprofit financial standards (GAAP for nonprofits) and regulations. Understanding of financial reporting and tax documents. Proficiency in financial software and accounting systems; experience with QuickBooks or similar systems is a plus. Experience with Microsoft 365 platforms for business

Salary/Salary Range

TBD based on skills and abilities. When you submit cover letter and resume, please send a cover letter and resume with compensation requirements.

How to Apply

Please read the statement of faith (SOF) and core values (CV) before applying. Applicants, before being hired, will need to sign a statement that they agree with SOF and CV. https://friendsoffirstcoast.org/wp-content/uploads/2023/03/Core-Values-SoF-2023.pdf Please send a cover letter and resume with compensation requirements to: jpace@fcwsprc.org by Friday, December 6, 2024.